Dynamics 365 Financials

“The complete business and financial management solution for small and medium organizations”

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About Dynamics 365 for Financials –

Dynamics 365 for Financials is a cloud based ERP platform for Small and Medium companies to run their business processes – from Purchasing to Inventory Management to Sales Order and Invoicing. Built on top of the Industry leading NAV platform, D365 Financials is delivered as a browser and mobile solution for access anytime, anywhere with zero client installation requirements.

Key Features of the Dynamics 365 for Financials –

Purchase & Payables
Account Payables

Generate vendor payments prioritized by payment discounts and overdue penalties. Export payments directly to a bank file when posting.

  • Take advantage of credit terms without missing discounts or incurring penalties

  • Pay using purchasing cards, ACH transactions, or checks, including positive pay

  • Prioritize payments

Purchase Invoice Discounts

Vendor Management Automate tasks for vendors to record your agreements concerning discounts, prices, and payment methods.

  • Record and manage vendor credit terms and pricing

  • Control vendor relationships

  • Improve profitability by improved cost management

Purchase Invoicing

Create purchase invoices or purchase orders to record the cost of purchases and to track accounts payable.

  • Minimize inventory costs and provide better customer service through dynamically updated inventory levels

  • Recorded purchases immediately contribute to profit figures and other financial KPIs on your Home page

  • Easily correct or cancel a posted purchase before you pay the vendor

Purchase Line Discounting

Calculate invoice discounts automatically. The discount can differ from vendor to vendor with different minimum amounts (also in different currencies) and different rates, depending on the size of the invoice. The discount is calculated on the individual item lines and becomes part of the net sum of the invoice.

Purchase Order Management

Record costs and track accounts payable. Minimize inventory costs and provide better customer service through dynamically updated inventory levels.

  • Monitor and control your purchasing process with workflows

  • Implement approvals for internal controls, preventing unnecessary or fraudulent purchases

  • Control costs and expectations by communicating clearly with suppliers

Purchase Pricing

Manage multiple item purchase prices that you have negotiated with individual vendors as based on parameters such as minimum quantity, unit of measure, and currency. The best, that is the lowest, unit cost is brought to the purchase line when the order details meet the conditions specified in the purchase prices table.

Sales & Marketing
Account Receivables

Apply incoming payments to related customer or vendor ledger entries. Close invoices or purchase credit memos as paid to automatically reconcile accounts.

  • Perform online reconciliation of bank transactions with bank feed integration

  • Choose direct bank feed imports or automated feeds from Envestnet Yodlee Bank Feed service

  • Update customer payments automatically based on data from bank information

Alternative Ship-To Addresses

Set up alternative addresses for your contacts, including temporary addresses.

Drop Shipments

Handle order shipments directly from the vendor to the customer without having to physically stock items in your inventory while keeping track of order costs and profit. The drop shipment process is facilitated through automatic linking of sales and purchase orders that control the built-in sequence of posting tasks.

Electronic Payment

Create payment proposals based on vendor documents and generate bank payment files in ISO20022/SEPA format.

Interaction/Document Management

Set up templates to record, view, and manage customer interactions to improve sales, order fulfillment, marketing, and service calls.

  • Get a complete overview of interactions and know current customer status, from email to order to invoice

  • Easily set up interaction tracking by entering your credentials into Outlook

  • Track the cost of interactions and determine the most effective way to convert prospects to sales

Pricing and Discounting

Set up special prices and sales discounts.

Returns and Cancellations

Post a sales credit memo and manage customer refunds.

  • Automatically reverse and record customer refunds

  • Integrated sales, G/L, inventory, and cash disbursement transactions

  • Eliminate recalculations for local currency conversions

Sales Invoice Discounts

Substract a percentage discount from the document total if the value amount of all lines on a sales document exceeds a certain minimum.

Sales Invoicing

Post sales right from Microsoft Outlook and email invoices as a PDF attachment that include a PayPal link to help customers make quick payments.

  • Convert quotes to invoices in Outlook and minimize manual work

  • Prepare estimates and generate them using Microsoft Word forms

  • Easy correction or cancellations of posted sales invoices to satisfy last-minute customer changes

Sales Order Management

Post sales orders to record your agreement with a customer to sell certain products on certain delivery and payment terms.

  • Automatically creates the related item and customer ledger entries

  • Easily correct or cancel posted sales invoices before payment

  • Send sales documents as PDF attachments in emails

Shipping Agents

Set up multiple shipping agents (for example, UPS, DHL, external carriers, or your own carrier) and relate their services (express, overnight, standard) with shipping time. Associate default shipping agents and their services with individual customers or specify those details on sales orders.

Finance
Account Schedules

Create your own analysis on general ledger data. Use Account Schedules to define row and column structures, conduct analysis in-page, on screen, export to report or Excel to analyze and compare actual general ledger entries to budgets.

  • Easily create your own key performance indicators

  • Use account schedules to generate charts and graphs on your home page

  • Calculate profit margins on departments, product lines, or customer groups

Cash Flow Forecast

Use cash flow forecasting to predict future cashflow needs and identify appropriate actions.

  • Get an overview of the inflows and outflows of cash

  • Create short-term forecasts to help control payments and accelerate collections

  • Reduce the need to perform external estimating of your cash position

Deferrals

Account for transactions in periods other than the period in which they were posted.

  • Possibility to set up various deferral schedules through deferral templates, for example for accruals

  • Assign the applicable deferral template to individual adjustment entries

Dimensions

Add dimensions to entries for quicker categorization and analysis, giving you rich analysis of your data.

  • Identify where a project, job, location, department, or profit center entry originated

  • Report on data the way you need it without the time-consuming chart of accounts

  • Eliminate separate general ledger accounts for each department and project

Fixed Assets

Insurance: Keep track of insurance coverage and annual insurance premiums for your fixed assets and easily determine whether your assets are under-insured or over-insured. You can attach each asset to one or more insurance policies and index insurance amounts. Maintenance : Record maintenance and service expenses for each fixed asset. Get the detailed information you need to analyze and make decisions about the renewal and disposal of fixed assets.

General Ledger

Create your own chart of accounts relevant for your company. Map general ledger accounts to categories personalized to the structure of your financial statements.

  • Improve reporting with the flexibility to meet both real-time and monthly financial needs

  • Set up your G/L, including invoice posting details and actions like additional reporting currency

  • Create subcategories for different types of assets and category groups for fixed assets versus current assets

Cash & Bank Management
Bank Account Reconciliation

Import a bank statement file or feed to quickly register payments. Automatically apply credits to open ledger entries.

  • Get real-time bank information from your bank and credit card feeds

  • Access accounts from thousands of financial institutions around the world through simplified Envestnet Yodlee Bank Feed service

  • Quickly identify differences with more frequent reconciliation

Check Writing

Generate printed checks with unique number series for each bank account. You can specify on the payment journal line whether you want this payment to be made with a computer or a manual check. Assists internal control by ensuring that the computer check is actually printed before posting the payment. Check printing comes with flexible user options like voiding a check, reprinting, using check forms with preprinted stubs, testing before printing and also a possibility to consolidate payments for a vendor into a single check.

Reconciliation

Reconcile your accounts by applying payments recorded in your bank account to their related unpaid invoices and credit memos or other open entries.

  • Import a bank statement file or feed to quickly register payments

  • Automatically import bank statements as feed with the Envestnet Yodlee Bank Feed service

  • Convert bank statement files in any format to data streams that you can import using the bank data conversion service

Budgeting
Budgets

Work with budgets in general ledger accounts. After you have created a budget, you can print a balance that shows variances to the budget by percentage. Work with multiple budgets at one time. For example, work with a 100 percent budget, a 110 percent budget, and so on. Budgets are generally entered per period for the relevant general ledger accounts.

Budgets/Estimates

Improve your organization’s flexibility to develop, modify, and control budgets to avoid over-expenditure.

  • Focus business performance through better revenue and expense accountability

  • Reach goals quicker with estimating tools that provide income and expense reporting by prospective jobs

  • Track budget versus actuals to avoid over-expenditure

Inventory
Cross reference

Identify the items a customer is ordering based on item numbers other than your own. Cross-reference information from customers, vendors, and manufacturers, as well as generic numbers.

Inventory

Perform basic inventory tasks quicker within receiving, selling, and calculating the cost of items.

  • Search for items by a wide range of fields, including SKU, manufacturer’s part number, categories, or product attributes

  • Simplify supply chain management

  • Set up automated reordering based on pre-determined stock levels

Item Substitutions

Link items with the same or similar characteristics so that if a customer orders an item that is unavailable, you can offer substitute items and avoid losing the sale. Or, provide an extra service to your customer by offering lower-cost alternatives.

Non-stock Items

Offer items to your customers that you do not maintain in inventory until you start selling them.

  • Create sales quotes or sales orders using non-stock items

  • Convert non-stock item cards to normal item cards once an order is confirmed

  • Set up non-stock item cards without vendor numbering

Jobs
Basic Resources

Keep track of resources and prices. Register and sell resources, combine related resources into one resource group, or track individual resources. Divide resources into labor and equipment and allocate resources to a specific job in a time schedule.

Capacity Management

Plan capacity and sales, and manage usage statistics and profitability of resources.

  • Create your plan in a calendar system with the level of detail and time period you need

  • Monitor resource usage and get a complete overview of your capacity for each resource

  • Get insight into availability and planned costs on quotes and orders

Jobs

Create, manage, and track customer projects with sophisticated job costing and reporting capabilities.

  • Track cost against budgets or quotes to minimize cost overruns

  • Estimate time frames more accurately for customers and internal use

  • Schedule employees, inventory items, and tasks related to specific jobs

Administration
Change Log (Audit trail)

Log a history of activities, based on changes that are made to data in the tables that you track.

Contact Management

Create contacts and groups to support your business relationships with prospects, customers, and vendors.

  • Manage your business from within Outlook, or use the optional link to Dynamics 365

  • Automatically synchronize contacts within Outlook for faster customer communication

  • Combine sales and Dynamics 365 data in one system to target products to specific customers

Data Migration

Lets you import your existing company data such as vendors, customers, and items from Excel or QuickBooks.

Document Management, Capture and OCR

Receive PDF or image files from your trading partners. You can have an external OCR service (Optical Character Recognition) generate electronic documents that can be converted to document records in Dynamics 365 for Financials.

Dynamics 365 Integration

Prioritize leads based on revenue potential and opportunity to close through the entire sales cycle.

  • Drive leads through the sales funnel using pre-defined steps

  • Generate sales documents within Outlook and respond to prospects faster

  • Use multiple sales funnels to work on the same leads thanks to Dynamics 365 and Dynamics 365 for Financials integration

Multiple Currencies

Manage receivables and payables in the currencies of your choice, and record G/L transactions in different currencies.

  • Be ready for global business with automated currency posting, translation, and reporting

  • Ease or eliminate the calculations to present invoices and receive payments in local currency

Outlook Add-in

Lets you manage business interactions with your customers and vendors, directly in Outlook.

Outlook Client Integration

Automatically pull information from Dynamics 365 for Financials to create personalized sales quotes.

  • Create quotes and send them to customers using Word templates, all from within Outlook

  • Eliminate rekeying of information, improving accuracy and faster quote to order to cash

  • Allow users and customers to work in familiar Microsoft applications

Salespeople/Purchasers

Assign unique codes to each of your purchasers to prepare statistics and filter information. • Track relative performance of purchasers

Word Reporting

Customize document reports in Word.

Explore Dynamics 365 Financials Roadmap, and learn more about its offerings here.

Dynamics 365 Financials or Dynamics NAV? Read our blog on feature comparison between the two solutions.

Read now!
License Cost

Dynamics 365 for Financials is available in 2 license options.

  1. $40 per user/month - Dynamics 365 for Financials (full use)
  2. $5 per user/month - Team Members (light use)
Availability

Dynamics 365 for Financials is currently available only for USA and Canada.

Read more about Dynamics 365 Financials and sign up for a Free trial here - https://www.microsoft.com/en-us/dynamics365/financials

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