Call Management in D365 Field Service - CloudFronts

Call Management in D365 Field Service

Posted On April 10, 2018 by Admin Posted in 

Dynamic 365 for field service is an end-to-end solution to manage inventory, manage service orders, track assets as well as handling complex service agreements. It also boots your business by quickly identifying and dispatching resources in turn gaining the intelligence that is required to provide support to the business. Dynamic 365 field service management software helps your business to automate and improve scheduling in order to get the most out of your resources and by dispatching the right technicians. The software proactively detects, troubleshoots and resolves issues to enhance your service experience. This software is able to provide a dedicated self-service portal to its customers with proactive updates and tracking of technicians so that customers get positive impact on their business at every step

Introduction:

This blog provides a solution to requirement of Client for Call Management in D365 Field Service.

Scenario:

Most clients specify an requirement where Customers gives a Phone Call to Call Center or send email to Customer Care department and how to design this requirement in Field Service.

Resolution:

We need to provide solution to requirement as detailed below

1. Create a record of Case from Service Module by Customer Care Representative User as shown below

CreateCaseforPhoneCall

2. Client has first level of Support team who provide phone support and provide resolution to Customer, then can continue using OOB BPF to Resolve the Case.

3. Other Scenario is Client First Level Support Team is not able to resolve the issue and needs to create an Work Order for Case then User needs to below steps.

    • Set Incident Type on Case and save record, otherwise this will restrict User from Creating Work Order by OOB Validation as shown below.

IncidentTypeValidation

    • Click button on ribbon with “Convert to Work Order” this creates an Work Order populating all data from Case to Work Order.

ConvertToWorkOrder

WorkOrderSuccessMessage

Note: By Creating Case record below are advantages:

  1. First level Support team can review KB articles to resolve the Case.
  2. Origin type of record is saved like Phone Call , Email , Web etc.
  3. OOB feature to convert Case to Work Order.

Conclusion:

This blog explains how Phone Calls and email from Customer can be recorded in system and on need basis we can create Work Order from Case record by using OOB feature.


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