How to Post the Fixed Bid and Time and Material based invoice in F&O in Project Operations | CloudFronts

How to Post the Fixed Bid and Time and Material based invoice in F&O in Project Operations

In my previous blog referred here https://d365feeds.com/2020/07/08/how-do-contract-milestones-and-projects-flow-between-d365-ce-to-fo-in-project-operations/, we saw how the contract and milestones flow between CE and F&O in the integrated scenario in Project Operations. Next step is to Post the Milestones or the Approved Time entries (in case of T&M based projects) in F&O (Finance and Operations)

Let’s looks at first Milestone based Invoice posting in F&O for a Fixed Bid Project:

PN: How to log in to the environment is shown in my previous blog in the link above.

Step 1:

Login to the CE Environment to the Milestone that you need to Invoice and flip the status to “Ready for invoicing”.

Step 2:

The invoice is created in the CE Environment and you need to confirm the same.

Upon confirming the invoice it gets integrated to the F&O Environment.

Step 3:

Navigate to F&O Environment and go to Project Management and Accounting à Import from staging table.

This will import all the transactions available in the staging area to F&O environment.

Step 4:

At this juncture the Invoice is now posted to the F&O Environment.

To check the same in F&O environment navigate to Project Management and Accounting Module à Pending project transactions

You can see the Invoices milestone below.

Step 5:

Select the invoice and click on Post. This is when the invoicing of milestone is completed. This step is recommended to be performed by the Accounts Manager.

Now we shall see how to Invoice Time and Material projects. Follow the steps to accomplish the same.

Step 1:

Navigate to CE Environment and get some time entries done on the T&M project as shown below.

Step 2:

Submit the time entries done by clicking the Submit button as shown below.

The status of the time entries changes to Submitted from Draft status.

Step 3:

The project manager will now have to approve the time entries submitted from the Approvals tab.

Step 4:

As soon as the time entries are approved they are integrated and reside in the staging area of F&O.

You then need to Import all the time entries from the staging area.

Navigate to F&O Environment and go to Project Management and Accounting à Import from staging table.

This will import all the transactions available in the staging area to F&O environment.

Step 5:

Post that navigate to Project Management and Accounting à Project Operation integration journal where all the approved time entries in CE environment get collected.

Please understand that if there is an active Journal existing in F&O environment, then all the approved time entries for all the projects will be integrated to the same Journal, unless all the entries in that integration journal is approved.

Step 6:

Select the Journal from the below and click on the Post button from Ribbon. This will post all the transactions from the Journal, which also the final step that the Accounts manager will perform to do the invoicing.

Above methods when performed can ensure that the milestones and the time entries for FP and T&M projects respectively are done.

The above operations are prescribed to be done by the Accounts Manager in the company.

This ends the process of Posting the Invoice in F&O Environment.

The above blog is written with the best possible knowledge of Project Operations and practical experience.


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