Enable Record as Active or Inactive record in PowerApps

Posted On June 15, 2020 by Triasha Jalui Posted in

Introduction:

In this blog, we will learn how to Enable multiple records as active or inactive record.

Use Case:

We have a requirement where there is a Grid of CDS Data Source, on clicking the Deactivate or Active Button on top of the Grid, it should Deactivate every record which is selected through the checkbox which is there on every record of the Grid.

Steps:

There is a Screen on which there a Editable grid of custom Entity Objective.

To Create an Editable Grid refer to the following link.

Create An Editable Grid View In PowerApps

To add Lookup Fields in the Grid refer to the following link.

Add lookup fields in an editable grid using PowerApps

This is the grid with a checkbox.

To Deactivate or Activate selected records, first create a Collection:

OnSelect property of the Deactivate Button:

Set DeactivateButton.OnSelect =  
ClearCollect(   
<VariableName>,            
Filter(
<GalleryName>.AllItems,<CheckBoxName>.Value = true
 )
)
 
 For eg: DeactivateSelectedRecord.OnSelect= 
 ClearCollect(
 SelectedObjectivesInactive,
 Filter(
 BrowseGalleryObjectives.AllItems,
 CheckboxObjectivesGrid.Value = true
 )
 )

When we select the Deactivate Button, it will collect all the records where the Checkbox is selected.

To Deactivate the records from the CDS, set the OnSelect property of the Deactivate Button to the following formula:

OnSelect property of the Deactivate Button:

Set DeactivateButton.OnSelect =  
ForAll(
<CollectionVariable>,
Patch(
'Gallery Data Source',
LookUp
(
'Gallery Data Source',
Condition
),
{
statecode: <Name of Status Field>.Inactive,
statuscode: <Name of Status Reason Field>.Inactive
}
)
)
 For eg: DeactivateSelectedRecord.OnSelect = 
 ForAll(
 SelectedObjectivesInactive,
     Patch(Objectives,
      LookUp(
      Objectives,
          Objective in SelectedObjectivesInactive[@Objective] 
         ),
      {
          Status: 'Status (Objectives)'.Inactive,
 'Status Reason': 'Status Reason (Objectives)'.Inactive 
         }
     )
 )

Combine the Whole formula in the OnSelect property of Deactivate Button :

For eg: DeactivateSelectedRecord.OnSelect =

ClearCollect(
SelectedObjectivesInactive,
Filter(
BrowseGalleryObjectives.AllItems,
CheckboxObjectivesGrid.Value = true
)
);
ForAll(
SelectedObjectivesInactive,
    Patch(Objectives,
     LookUp(
     Objectives,
         Objective in SelectedObjectivesInactive[@Objective] 
        ),
     {
         Status: 'Status (Objectives)'.Inactive,
'Status Reason': 'Status Reason (Objectives)'.Inactive 
        }
    )
)