Microsoft Staff Hub

Introduction:

Microsoft introduced a cloud-based platform that works with Mobile Devices known as Microsoft Staff Hub. This platform enables workers and their Managers to manage, communicate and share content.

Workers can ask for time off or swap and offer their shifts with their co- workers whereas Managers can send messages to one person or the entire team. Managers can also upload files and then workers can access that file within their Mobile Apps.

Microsoft Staff hub is available for Office 365 Business Subscribers as a Web App for Managers and as a Mobile App for Employees/Workers supported on iOS and Android.

Settings

To start with Microsoft Staff Hub, the very first step is to activate the Staff Hub which can be done by Global Admin.

Enabling Microsoft Staff Hub
After Login, Admin can go to the mentioned URL https://staffhub.ms/admin and enable StaffHub.

Self-Provision Accounts
This setting enables the ability to create the new Office 365 accounts for desk-less workers. It adds the Security Group “DesklessWorkers” and creates an account in Azure Active Directory and provisions an Office 365 Group for every team that is created.

Microsoft StaffHub Team members are added as members of Office 365 Group and the files and documents that are uploaded in Microsoft StaffHub Team are stored in Group SharePoint of that Team.

Employee Resources
Admins can provide their desk-less workers with links to important internal resources or PowerApps i.e. the ones that are most often used by employees. You can enter max up to three links and can give corresponding Titles.

Working:

Create Schedule
Managers can use Microsoft StaffHub to create Schedule, Manage Requests for Shift swaps or Time off and they can also share information with files across the team.

With StaffHub, Managers can update shifts from week to week, by “Copy Last Schedule” button with different color labels and can update the notes in the shift that can be highlighted to the workers.

Schedules can be viewed in Day, Week, Month, Today or we can just go to a specific day.

Managers can add an employee in the schedule for a shift. They can set the start and end time. Managers can also assign a color or add notes to the shift. Custom Label can be used to display in the schedule.

Raise Requests
Employees can request to schedule changes in the shift using Microsoft StaffHub mobile app. The request is sent to Manager for approval and once approved it is automatically updated on the schedule.

Employees can also offer to swap the shift i.e. to get the shift exchanged by some other co-worker. Workers can decline the request and approve the request.

View Shifts
Workers can view their shifts in a single view on their Mobile App.

Conclusion

Thus, Microsoft Staff Hub helps managers and workers understand and manage shifts and also allows the flexibility to swap their shifts with Manager’s Approval.