Phases of Quality Control in Business Central – 2

In this continuation of our journey through the GMP-compliant quality control module in Business Central, we’ll be diving into key components that come into play post-MRP (Material Requirements Planning/Planning worksheet) run. The MRP identifies what’s required to meet demand, but ensuring that all materials align with quality standards demands a closer look at each phase—from defining specifications to the actual receipt of goods.

This blog will cover four essential steps: setting up a Specification Master for Quality, creating a Purchase Indent to formalize demand, generating a Purchase Order to confirm procurement, and finally, processing the Goods Receipt Note (GRN), where quality checks ensure that only materials meeting specified standards are accepted. Each of these steps is integral in maintaining a seamless, controlled flow of materials that meet stringent quality requirements.

Through these processes, we not only streamline procurement but also build quality control measures right into the purchasing workflow. Let’s explore how Business Central’s quality control module facilitates this alignment with Good Manufacturing Practices (GMP), helping to achieve a compliant, efficient supply chain.

Specification Master

In the Specifications Master is a centralized repository of quality parameters. It defines acceptance criteria for raw materials, intermediates, and finished products, ensuring compliance with regulatory standards and maintaining consistent product quality throughout procurement, production, and delivery processes.

Purchase Indent

Purchase indent can be created from the planning worksheet where system calculates the shortages.

The EOPA no. which is tagged in the sales order will also be tagged against the shortage raw material in the planning worksheet.

The quantity to purchase can be adjusted on purchase indent.

Once necessary information is filled in, the purchase indent can be converted to purchase order.

Multiple purchase order can be created from 1 purchase indent till the indent quantity is exhausted.

Purchase Order

In the purchase order page, location should be where the materials will be received.

Let’s call it as quarantine. The locations will be according to the type of the material. Eg. If it is a raw material the location will be RM quarantine.

While generating GRN, system creates the posted purchase receipt document and the inspection datasheet. (if the item is QC enabled)

Inspection datasheet- It is a page where sampling is performed. The quality control process starts from the inspection datasheet page.

Conclusion: 

Incorporating quality control in procurement ensures GMP compliance from the start. Business Central’s module streamlines this with defined specifications, structured purchasing, and enforced quality checks, creating a seamless and compliant supply chain.

We will be continuing the quality control of purchased goods in the next blog.

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