Optimizing Dynamics 365 Storage: Ways to Free Up Space
Maintaining optimal performance in Dynamics 365 (D365) requires proactive storage management. Running out of space can slow down your system, so it’s crucial to monitor storage usage and act before reaching capacity. Ideally, you should receive an alert when storage hits 80%, giving you time to take corrective action.
How to Reduce Storage Consumption in D365
If your D365 environment is nearing its storage limit, here are some effective ways to reclaim space:
- Clean Up Outdated Records – Remove old cases, opportunities, or any obsolete data that’s no longer needed.
- Purge Unnecessary Attachments – Email attachments and notes often accumulate over time. Use Advanced Find to locate and bulk-delete them.
- Clear Audit Logs – Audit history can consume significant storage; regularly archive or delete logs if they’re no longer required.
- Remove Suspended Workflows – Old or unused workflows still occupy space—clean them up if they’re no longer active.
- Delete Bulk Import & Duplicate Detection Jobs – Surprisingly, completed bulk operations (imports, duplicate detection, and deletion jobs) still take up storage.
When Documents Are the Culprit
If storage remains tight after these steps, documents and attachments are likely the issue. Studies show that 70% of D365 storage is often consumed by files—especially if your organization stores emails within the CRM. Unfortunately, traditional cleanup methods may not be enough to free up space efficiently.
A Better Approach: Integrate External Storage Solutions
Since D365 is designed for customer relationship management—not document storage—relying on it for file storage can be costly. Instead, consider migrating documents to dedicated storage systems that offer:
- Lower costs per GB
- Better collaboration features
- Scalability
Popular options include:
- SharePoint (Seamless integration with D365 + collaboration tools)
- Azure Blob Storage (Cost-effective cloud storage)
- Azure File Storage (Secure and scalable file management)
By offloading documents to these platforms, you can reduce D365 storage costs while improving efficiency.
To encapsulate, proactive storage management ensures smoother D365 performance and avoids unnecessary expenses. Clean up unused data, then explore external storage solutions for long-term efficiency.
Would you like recommendations on the best storage migration strategy for your business? Let us know in the comments!
We hope you found this blog useful, and if you would like to discuss anything, you can reach out to us at transform@cloudfonts.com.
