Phases of Quality Control in Business Central – 5

In our previous posts, we covered the key stages of production—planning, creating orders, managing materials, and reviewing the final product. Now, let’s focus on an important next step: quality control of Finished product.

Quality control is not something we just do at the end of the process; it’s crucial to making sure our products meet the high standards our customers expect. In this post, we’ll explain the essential steps involved in quality control, from inspections to ensuring everything follows the right rules, all to make sure only the best products are delivered.

Let’s dive into how we keep our products up to standard and protect the reputation of our brand!

Released production order

• To perform quality testing on finished product, users will have to manually create the inspection datasheet from the released production order page.

System will automatically create Inspection datasheet with all the item details and list of specification.

Inspection Datasheet

• This datasheet pulls details from the Released production order, such as product information, quantities, and other relevant data.
• The document type for this datasheet is classified as “Production” to indicate that it pertains to a produced item for customer.
• Users have the ability to edit the sample quantity on the inspection datasheet. This allows for flexibility in determining how much of the produced items will be inspected or tested.

• The Specification ID links to a detailed set of standards or criteria that are predefined for the item (e.g., testing methods, acceptable ranges for quality attributes).
• The user performs the required testing on the received goods, and after testing, the user records the test results (e.g., pass/fail, measured values) in the specification table on the inspection datasheet.

• After all the data is filled and verified, the user posts the inspection datasheet. Posting the datasheet signifies that the inspection process is complete, and the items are ready for further processing or acceptance.
• Once posted, the system creates a final, official version of the inspection datasheet, capturing all test results and any other relevant data entered during the QC process.
• Along with the posted datasheet, the system generates an Inspection Receipt. This receipt serves as confirmation that the goods have passed or failed inspection, and it also indicate the status (e.g., approved or rejected)

Inspection Receipt

• On the Inspection Receipt page, the user will review the test results and specifications from the inspection datasheet.
• Based on these results, the user decides whether to accept or reject the lot.
  • Accept: If the results meet the required specifications.
  • Reject: If the results fail to meet the specifications.
• After making the acceptance or rejection decision, the user will enter the location and bin information for the lot to be transferred.
  • Undertest Location: Initially, the lot is in a holding or undertest location.
  • Accepted Lot: If the lot is accepted, the user will move it to an appropriate approved location (e.g., RM-approve for raw materials).
  • Rejected Lot: If the lot is rejected, the user will move it to a rejected location (e.g., RM-reject for raw materials).
• The bins will vary based on whether the lot is accepted or rejected and its type

• Once posted, the system creates a final, posted inspection receipt. This document becomes part of the system’s records, confirming the final status of the lot.
• The lot is moved to its designated location (approved or rejected), and inventory records are updated accordingly.
• A transfer entry will be created in the Item Ledger to reflect that the material has been moved to an approved/Rejected location (e.g., RM-approve/reject).

Posted inspection receipt

• On the posted inspection receipt page, the user can initiate the generation of the COA report.
• The Certificate of analysis(COA) report contains detailed test results, pass/fail statuses, specifications, and approval information, providing a formal certificate of compliance.

To conclude, our comprehensive quality control, driven by inspection datasheets and receipts, delivers excellent products, traceable records, and customer confidence through verifiable results and Certificates of Analysis.

I Hope you found this blog useful, and if you would like to discuss anything, you can reach out to us at transform@cloudfonts.com.