Phases of Quality Control in Business Central – 6

In the pharmaceutical industry, quality doesn’t stop at the first inspection. Even after raw materials (RM) and finished goods (FG) pass initial testing, they may need to be retested over time to ensure they still meet quality standards.

Retesting is done for various reasons—checking product stability, verifying shelf-life, or re-evaluating materials due to storage issues. If not managed properly, it can lead to delays, compliance risks, or even wasted inventory.

With our GMP-compliant Quality module in Business Central, the retesting process becomes more structured and efficient. In this blog, we’ll look at how the system helps identify items due for retesting, track test results, and make informed inventory decisions.

Items due for retesting

1. Each item in Business Central can have a retesting frequency defined. This is done by assigning a retesting frequency and specification number on the item card, ensuring that the system automatically flags items when they are due for retesting.
2. Another way to manage retesting is by adding a retesting date directly on the inspection datasheet page.

Once the QA user completes the quality process and posts the inspection receipt, the system stores the retesting date on the item ledger entry. This ensures that retesting requirements are properly recorded and can be tracked throughout the product lifecycle.

Retesting Worksheet

The next step is to track and manage items due for retesting. Business Central simplifies this with the Retesting Worksheet, which allows QA teams to efficiently identify materials and products that need to be retested.

1. Filtering Items for Retesting
   In the Retesting Worksheet, users can set a date range to check which items are due for retesting within a specific period or it can be filtered based on the item no.
2. Fetching Data Automatically
   The system then looks into the Item Ledger Entries and automatically fetches the relevant items that meet the retesting criteria. This eliminates manual tracking and ensures that no batch is missed.
3. To maintain quality control, only items that have previously passed the quality check will appear in the Retesting Worksheet. This ensures that only approved materials and products undergo further evaluation, preventing unnecessary testing of rejected batches.

With this approach, retesting becomes a structured and automated process, helping pharma companies stay compliant and maintain quality without operational bottlenecks.

1. Before the retesting process begins, items must first be transferred to an “Under Test” location. This step is essential to separate them from regular inventory.
   1. Business Central provides a one-click transfer option directly within the Retesting Worksheet.
   2. The system automatically transfers the materials to the designated location, ensuring seamless tracking.
2. Once the materials are transferred, users can create an Inspection Datasheet and continue the quality control process as mentioned in previous blogs.

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