Introduction: Companies want to record some of contacts as customers, vendors, or bank accounts. Creating a customer, vendor, or bank account from a contact enables you use existing data. When you create a customer, vendor, or bank account this way, it is synchronized with the contact. Prerequisite: Setup Business relations Select Business relation codes in Marketing setup in Interaction section. Specify number series for Vendor Customer and bank account Steps: In search option type Contact and choose related link. Create new contact and specify Name, Address and other data which are required. Choose the Create As action, and then choose either Customer, Vendor, or Bank. You will get below pop up once Customer, Vendor and Bank account has been created. The contact information is transferred from the Contact card to the Bank Account card, the Customer card, or the Vendor card. You may want to add specific information to each of the cards, such as invoicing and payment details.

Sales Quote use to record an offer to a customer to sell certain product on certain delivery and payment term. You can send quote to customer, negotiate with the customer, you can change and resend the sales quote as much as needed. When the customer accepts the quote, you convert the sales quote to a sales order or a sales Invoice in which you process the sale. In the Search box, enter Sales Quotes, and select the related link. Click on new to create new Sales quote. In the Customer No. field, enter the name of the customer Enter the Order date, Due Date, Requested Delivery date, Quote valid to date on Sales quote header. Select item or G/L Account in the type field in quote line. In the field, select the item number or GL number to be ordered. Enter the quantity you want to order in quantity field. Enter the price in in Unit Price Excl. Tax field When the sales quote lines are completed, choose the Send by Email action. If Customer Accept the quote, then on Process tab click on Make order to create Sales order from Sales quote or Make Invoice to create Sales Invoice. You will get below Infolog when Sales order will be created.  

Introduction : This functionality helpful to correct posted Purchase invoice if user make mistake or want to do any changes. You cannot correct posed purchase invoice which are partially or fully paid. Steps: In search bar enter Posted Purchase Invoice and chose the related link. Select and open Posted Purchase Invoice which you want to correct. Click on correct button on Posted Purchase Invoice form. Once you click on correct then you will get below pop up. Choose yes to continue. New Purchase Invoice with same information will be created. Make the changes whichever are required and click on post button to post purchase invoice. In Posted Purchase Invoices form, you can check new posted purchase invoice. Choose Show Corrective Credit Memoto view the posted purchase credit memo that voids the initial posted purchase invoice. Conclusion: This feature reduce the effort of users to create manual credit memo and again create new purchase invoice.

Posting restriction feature allow to determine whether specific user or user groups can post only journals that they create. You can use Journal names for posting restriction setup. Navigate to  General ledger > Journal Setup  > Journal names. Select Journal names for which you want to apply Posting restriction. Click on Posting restrictions button To set up posting restrictions by user group, select By user group.Select the check box next to the user group name. To set up posting restrictions by user, select By user. Select the check box next to the user name. Click OK to apply the restrictions and close the form.

Introduction: Vendor invoice journal helpful to post purchase invoices that are not associated with purchase orders. Examples of this type of invoice include expenses for supplies or services. Steps: Go to Accounts Payable > Invoices > Invoice journals Click on new button, select name of the journal and enter a description in description field. In the Date field, enter the posting date that will update General Ledger. Select Vendor account Specify invoice number in Invoice field. Enter Description in the field description In the Credit field, enter a number. In the Offset account field, enter the account number or click the drop down button to open the lookup Click on Validate to check the data are correct. Click on post to Post the Invoice

Introduction: Item Cross reference is useful to quickly identify the items that were ordered by a customer or that you are purchasing from a vendor on the basis of item numbers other than your company. You can use Item Cross reference on Purchase Order, Sales Order, Purchase Quote and Sales Quote Steps: Following are steps to setup Item cross reference. Open the Item list Click on edit button to Open Item Card. In Navigate tab click on Cross References button. Select Vendor, Customer or Bar Code in the Cross-Reference field. In the Cross-Reference Type No. field, select Vendor No, Customer No. or Bar Code Enter Vendor, Customer Item No. or Bar code no in the Cross-Reference No. field. Enter Unit of Measure Enter description for the Item. This description will be automatically copied in Purchase or Sales order line when you enter cross reference in Sales or Purchase order line Create a new Purchase Order/ Sales order. By default, the Cross-Reference No. field is not shown in the Order Line. Use Personalization and add it. In Cross-Reference No. field to select a cross reference no. System will automatically fill the Item No. and other information in the order line.

Introduction: If Stocked product checkbox is selected, then inventory transaction will be generated, and product inventory will be tracked. If this checkbox is not selected(Mainly for service items), then Inventory transaction will be not generated, and product inventory will be not tracked. Scenario 1: If Stoked Product Checkbox is not selected Posted purchase invoice for product for which stock product checkbox was unchecked. Inventory transaction has not been generated. This setting mainly uses for service type of products. Scenario 2: If Stoked Product Checkbox is selected Posted purchase invoice for product for which stock product checkbox was checked. Inventory transaction has been generated. This setting mainly uses for those products for which you want to track the inventory. Conclusion: This functionality is helpful to take decision for the product for which you want to track the inventory, or you want to book directly as an expense for service item without tracking inventory.

Introduction: Free text invoice is useful to book sales without creating Sales order. It is used to sell a quantity of services and goods which are not inventory item. User cannot select Item in Free Text Invoice. It contains order lines that include ledger accounts, descriptions, and a sales amount. Steps: Below are the steps to create Free Text Invoice Click Accounts receivable> Invoices >  All free text invoices. On Action Pane, Click new button to create new Free text invoice. On header, select the customer account, Invoice date, currency. Other fields are non-mandatory fields. In the Invoice lines grid, enter a description, select the main account, Sales tax and enter the quantity and unit price for the invoice line. On the Line details FastTab, enter any additional information. Click on Total for check the total amount of invoice. After filling all the data, click on Post button to Post the Invoice. To check Posted Free text invoice, click on Invoice journal button. To check the ledger entry, click on view accounting button.

Introduction: A blanket sales order represents a sales agreement between the company and a customer. It typically involves one item with multiple shipments at predetermined quantities, price and delivery dates. Scenario: Customer orders 500 units of item that will be delivered 100 units for each week. Steps: 1) In the Search box, enter “blanket Sales orders”, and select the related link. 2) Click on new to create new blanket Sales order. 3) On the General FastTab, in the Sell to Customer No. field, select Customer. 4) Keep the Order Date field blank. When the separate Sales orders are created from the blanket order, the program will set the order date of the Sales order equal to the current date. 5) On the Lines FastTab, in the Type field, select Item. 6) In the No. field, select item. 7) In the quantity field, specify quantity 100. 8) Specify date in Shipment Date field. 9) Create four more lines and specify 100 quantity and shipment date in each line. 10) Now in Qty. to Ship field, keep the quantity of 100 for the first line and delete the quantity to ship in the other four lines. 11) On the Home tab, click Make Order. 12) Click Yes to create an order. 13) You will get message that a Sales order is created from the blanket order. 14) To open the Sales order, select the first line on Blanket order. 15) On the Lines FastTab, point to Line, then to Unposted Lines, and then click Orders. 16) On Home tab of the Sales Lines page, click Show Document. Then the Sales order will appear. Conclusion: By using Blanket Sales Order organization can sell a specified quantity or amount by using multiple Sales orders over time.

Introduction: Quantity adjust functionality is useful to adjust the Quantity of Inventory from ‘On hand inventory’ form. Steps: Navigate to Product Information management > Products > Released Product In released Product form, select the product for which you want to adjust the Quantity. On Manage Inventory action tab, click on ‘On Hand inventory’ button. On ‘On Hand inventory’ you can check available quantity. Click on Quantity adjustment button to adjust the quantity. On Counting form, select Inventory dimensions, tracking dimensions which are required. In Quantity field, specify the quantity. you can decrease the quantity by specifying it into negative and increase the quantity by specifying it into positive. Once quantity has been specified click on OK button. Now you can check adjusted quantity on ‘On Hand Inventory’ form. Conclusion: By using Quantity adjustment functionality, you can directly adjust inventory quantity on ‘On Hand Quantity’ form without using counting journal, Inventory adjustment journals.