Introduction: In Many scenario vendors send one invoice for multiple purchase order. In below article explain how to create single invoice for multiple purchase order. Steps: Create Two Purchase orders for same vendor. PO 1st : Quantity-50, price-25 PO 2nd: Quantity- 15, Price-20 Select PO’s for which you want to create invoice Click on Invoice button in Invoice tab. Enter the same Invoice number for two Purchase orders. Click on Consolidate Invoice button and select Invoice account in summary update field. And click on consolidate. One Invoice will create for two Purchase order Click on Post button to post the Invoice. Click on Invoice journal button to check invoice line for multiple PO Click on line to check invoice lines for multiple PO Conclusion: This functionality is useful for create single invoice from multiple Purchase orders.

For the modern-day organisations that have global scalability and digital intelligence, dynamics 365 for finance and operations is definitely the need of the hour. Make more precise interest estimates to improve your items’ accessibility and limit your stock expenses. The apparatus utilizes Microsoft SQL Server determining calculations, Microsoft Excel perceptions, and Dynamics 365 for Finance and Operations models—for conjectures you can rely on. Get perceivability across associated circulation, client assistance, deals, and promoting frameworks so you can develop your items and procedures to meet rising desires.  Get continuous data on practically any gadget, whenever. Elements 365 for Finance and Operations improves and quickens business process changes. What’s more, it’s situated in the cloud, so it coordinates with inheritance frameworks and scales universally effortlessly Introduction: Job is collectivity of tasks and responsibilities which are required of worker who perform a job. Pre-requisites: Before setup jobs, need to create below elements: • Job Title • Job Function • Job types • Compensation level • Survey company • Skills and skills level • Certificate type • Test type • Education • Screening type • Job tasks • Areas of responsibilities Steps: Below are steps to create department- Click Human resources > Jobs > Jobs. Click New In the Job field, enter a name for the job. In the Description field, type a brief description of the job. In the Title field, select a title for the job. In the Maximum number of positions field, indicate the number of positions that are allowed for the job: Maximum positions – Select this option and enter the maximum number of positions that are allowed for the job. Unlimited – Select this option to indicate that an unlimited number of positions are allowed for the job. In the Full-time equivalent field, enter an employment factor from 0 to 1. The value 1 indicates a full-time job. For part-time employment, enter a number between 0 and 1. For example, enter .5 for a half-time job. In Description Fast tab, enter detail description of the job. Click on the Job classification fast tab In the Job type field, select a job type to associate with the job. In the Function field, select a job function. Click on Compensation fast tab. In the Level field, select a wage level for the job. In the Survey company field, select the survey company that is responsible for the survey that was applied to establish the market-based pay range for this job. In the Reference job field, enter the job code that the survey company uses for this job. In Market Price Range information, specify market based pay range in source field. In Low threshold, control threshold and high threshold, specify minium, basic and maximum amount that paid to worker who assigned for this job. On Skills fast tab, enter skills required for the job. In level field select skills level and in importance field, select importance level (From1 to 6) On the Certificates fast tab, optionally enter certification requirements for the job and importance of the certificate On the Tests FastTab, enter tests for workers are required to pass for the job. On the Education FastTabs, optionally enter educational requirements for the job and the importance of the education. On the Screenings FastTab, optionally enter any screening that workers are required to pass for the job. On the Job tasks FastTab, optionally enter job tasks to the job template. On the Areas of responsibility FastTab, optionally enter areas a worker is responsible for in jobs. Conclusion: By attaching job to position you can assign position to worker and it will help to maintain and track Job tasks, responsibilties, Skills, education, certifications, tests.

One of the most popular and widely accepted ERP systems which is popular in both small and big businesses is the Microsoft dynamics nav integration. The reason for its popularity and wide acceptance is its user-friendly interface and simple installation process. Dynamics NAV customers are missing out on the real benefits of upgrading to Dynamics NAV in today’s cloud-based environment. If you upgrade Dynamics NAV, you will be taking advantage of improved functionality, new features, and enhanced capabilities, you can boost productivity, reduce costs, and improve customer service. Microsoft is continually looking at ways to improvise the Enterprise Resource Planning Systems. Using Microsoft Dynamics NAV Inventory Management, companies can do tasks such as setting up alternative vendors, check on inventory assembly management, and get the required analysis report with ease. Introduction: The item charge functionality in Dynamics NAV gives you the option to include additional costs such as freight, insurance, fuel charges, etc. in the unit cost or unit price of an item transaction. Item charges setup is part of the general Finance setup. Companies can set up different item charge numbers to distinguish types of charges and improve cost and sales statistics. Set up: Path : Financial Management > Inventory > Setup Or Enter “item charges” in the Search box, and then select the related link. Item charge must have a general product posting group and a VAT product posting group. This combination of posting groups determines the general ledger account to which the item charge is posted. Once Item charges has been setup then you can select it on purchase ad sales document line Conclusion : Item charges are an ideal way to record item-related financial transactions without affecting inventory quantities. A company can use item charges in the purchase and sales processes to improve the accuracy of cost and sales information, and contribute to improved decision making.

Physical negative inventory functionality is mainly used for issuing the stock for insufficient inventory. If Physical inventory checkbox is selected then system will allow to issue an item though stock is not available into inventory. Path: Inventory Management > Setup > Inventory > Item Model Group Below is example how to issues stock if there is insufficient inventory. You can see the below item for which On Hand inventory is not available though I want sale these stock. Create the sales order and enter item, quantity, Unit cost and confirm the sales order. Post the Packing slip to sell or issue the stock. Check the On hand inventory after posting Packing slip. You can check On Hand Quantity is showing negative. Conclusion: These functionality helps to issue stock through sales order, Production order, adjustment journal though stock is not available or insufficient.  

Introduction: Purchase Quotation use to purchase items or services, and want to receive competitive offers from multiple vendors. In Purchase quote, vendors provide the prices and delivery times for the quantities of items that they specify. In the Search box, enter Purchase Quotes, and select the related link. Click on new to create new purchase quote. In the Buy-from Vendor No. field, select the vendor’s number. Select item in the type field in quote line. In the field, select the item number to be ordered. Enter the quantity you want to order in quantity field. Enter the Order date, Due Date, Expected receipt date on Purchase quote header. Once receive the price from vendor enter the price in Direct unit cost field. On Action tab click on Make order to create Purchase order from Purchase quote. You will get below Infolog when purchase order will be created. Conclusion: Purchase quotation is good feature in Dynamics NAV which allow you to create quote for items and services that you want to purchase from several vendors based on prices and time.  

Introduction: Transfer order are mainly used for Transfer of inventory from one location to another location. Below are the steps to create transfer Order In the Search box, enter Transfer Orders, and select the link Click on New button to create new transfer order. Select the Location in Transfer from Code field from where you want to ship the Inventory Select the Location in Transfer to Code field from where you want receive the Inventory. Select the Location in In-Transit Code field which is used for mainly material is shipped from one location but not received in another location. Select the Item, quantity on Transfer order lines. On Action tab, click on post button to ship the Inventory from one location. Select ship in message Box and click on OK. You can checked Quantity which are shipped in Quantity Shipped field. Then again click on Post button to receive the inventory in another location. Select Recive in message box and click on OK. You can checked Quantity which are received in Quantity Received field. Conclusion: Transfer orders involve posting items as shipped from one location and posting them as received at the other location.

A blanket purchase order is  purchase agreement between the company and a vendor. It typically involves one item with multiple shipments at predetermined quantities, price and delivery dates. Scenario: Purchase person orders 1000 units of item that will be delivered 200 units for each week. Steps: 1) In the Search box, enter “blanket purchase orders”, and select the related link. 2) Click on new to create new blanket purchase order. 3) On the General FastTab, in the Buy-from Vendor No. field, select vendor 4) Keep the Order Date field blank. When the separate purchase orders are created from the blanket order, the program will set the order date of the purchase order equal to the current date. 5) On the Lines FastTab, in the Type field, select Item. 6) In the No. field, select item. 7) In the quantity field, specify quantity 200. 8) Specify date in Expected Receipt Date field. 9) Create four more lines and specify 200 quantity and expected receipt date in each line. 10) Now in Qty. to Receive field, keep the quantity of 200 for the first line and delete the quantity to receive in the other four lines. 11) On the Home tab, click Make Order. 12) Click Yes to create an order. 13) You will get message that states that a purchase order is created from the blanket order. 14) To open the purchase order, select the first line on Blanket order. 15) On the Lines FastTab, point to Line, then to Unposted Lines, and then click Orders. 16) On Home tab of the Purchase Lines page, click Show Document. Then the purchase order will appear. Conclusion: By using purchase agreement organization can buy a specified quantity, price, delivery dates by using multiple purchase orders over time.    

Dynamics 365 for finance and operations is one of the best ERP solutions that you find in the market. ERP is an acronym for Enterprise Resource Planning. It is a software that helps small and medium-sized companies to organize their work and to scale up high.  It is quite popular because there it has got some excellent features. For example, when you deploy this ERP software in your company. You get to enjoy things such as these: Feature Management Extensibility Enhancements An Option to Cancel Batch Job that is Running and so forth On top of it, it is quite affordable when you compare with the other Softwares that you find. Getting a solution to a problem is easy, as there are a lot of resources available online. Introduction: Two types of accounting for Purchase that take place when an accounting entry is generated for a product receipt or an invoice that contains stocked items. 1. Purchase order voucher entry after posting product receipt Accounting entry for the accrued liability Purchase expenditure, un-invoiced DR Purchase, accrual CR Accounting entry for the cost in inventory for the received quantity of the stocked item Cost of purchased materials received DR Purchase expenditure, un-invoiced CR 2. Purchase order voucher entry after posting product invoice Accounting entry on the product receipt for accrued liability are reversed. Purchase, accrual DR Purchase expenditure, un-invoiced CR Account entry liability for the vendor invoice. Purchase expenditure for product DR Vendor Balance CR Accounting entry on the product receipt that records the inventory cost is reversed. Purchase expenditure, un-invoiced DR Cost of purchased materials received CR Accounting entry to record the actual inventory cost. Cost of purchased materials invoiced DR Purchase expenditure for product CR Conclusion: Inventory value as well as Vendor balance will increase.

Accounting team can correct posted sales invoice if there is mistake in Invoice or want to make some changes. This functionality help to correct posted ledger entries as well as other changes like Invoice discount, currency code, Payment terms etc. User cannot correct sales invoice which has been paid. By using below steps you can correct posted sales invoice: In the top right corner, choose the Search for Page or Report icon, enter Posted Sales Invoices, and then choose the related link. Select Posted Sales Invoice for which you want make correction. On the Home tab, In the Manage group, click on View. In correct group, click on correct button to make changes in Invoice. You will get below pop up when you click on correct, select yes to continue. System will create new sales invoice with new invoice number. Make the changes which are required example: Quantity, price, Invoice discount etc. Click on Post in posting group to Post Sales Invoice. Select yes to Post Invoice. You will get below pop-up once Invoice has been posted. Click yes to Open Posted Sales Invoice. Open original invoice for which you have made corrections and click on Show Cancelled/Corrective Credit Memo to view the posted sales credit memo that voids the initial posted sales invoice. You can see Posted Sales credit memo which has been posted for Sales Invoice. In Posted Sales Invoice, you can see closed and cancelled status for original invoice for which correction has been made. Conclusion By using this functionality you can correct Posted Sales Invoice if you make mistake, or customer request a change.  

There were value models and depreciation books valuation concept for fixed assets in earlier releases. Value models and depreciation books functionality have been combined into a single platform that is known as a Books. This is new in Microsoft Dynamics 365 Operations version 1611. Value Models and Depreciation Books (earlier versions): Books (Microsoft Dynamics 365 Operations version 1611) Value Models: Value Models are important for fixed assets. Value Models are used to track financial values of fixed assets like accounting acquisition, depreciation, adjustment, net book value, revaluation, disposal sales, disposal scarp etc. In short, useful to get fixed assets financial information. Depreciation Books: Depreciation books are used to post depreciation that does not affect the General ledger. Books (Microsoft Dynamics 365 Operations version 1611): Books are useful to post depreciation that does not affect General ledger or useful to track financial information of fixed assets. Books have a new Post to general ledger option. If enable  it behaves as Value Model and if disable this option then it behaves as Depreciation books. Below is setup comparison between Depreciation Books, Value Models and Books. Conclusion Books is simplified combine functionality of Value models and Depreciation books. You can track financial information or use to post depreciation without affect the General ledger by using Books.